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how to properly announce scheduled network maintenance to every system administrator at some point needs to take an important service offline temporarily for scheduled maintenance or for upgrades this article provides guidance on what to include in a downtime announcement and how to communicate upcoming maintenance windows to your users what are good examples of an email to send when an it originally answered what are good examples of email to send when an it platform scheduled to be unavailable because of an update thanks to anonymous for the a2a simply email your subscribers and users that a scheduled site update is forthcoming and indicate the time date and duration of the downtime how to write an outage notice the lone sysadmin use terms like servers network connection and storage rather than boxes ethernet or drives and it s a data center not a computer room computer rooms are what schools have and it s a data center not a computer room network outage email template 79 unique models just for you network outage email template html email newsletter template id 3043 graphicsplay downtime notification template network outage final maintenance notice templates 8 free word pdf format how to apologize for server outages end user notification of system downtime sysadmin email 2 weeks before downtime staff in an effort to create a more stable computing environment and provide better services for our users it have been working hard to setup some new systems outage and change management procedures colby edu infrastructure including but not limited to servers critical hosting and operations services such as e mail web dns dhcp and databases and any and all network infrastructure and architecture apology for system downtime or irregular service template apology for system downtime or irregular service template download now simply fill in the blanks and print in minutes instant access to 1 800 business and legal forms download samples of professional document drafts in word doc and excel xls format it system downtime notice for saturday july 28 it system downtime notice for saturday july 28 july 24 2012 by sean o brien the it department will be performing maintenance during the weekend that will affect a number of production systems it outage notifications unplanned and scheduled outages when an unplanned it outage strikes fast internal communications are critical to keep staff informed and updated to stop the helpdesk meltdown improve efficiency and reduce costly downtime snapcomms can be used for unplanned and planned outages effectively template it outage planning communication and notification the initial one off step when using this generic template is to customize the template for your organization e g to fill in the enterprise wide generic information e g contact persons in departments involved in planning and approving outages
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